Mission Trip Support Raising Directions – Christ Church at Grove Farm

Mission Trip Support Raising Directions

All donations must be submitted through the CCGF donations page. 

This includes your personal payment for a trip. We do not accept check payments made out to CCGF. Donations are tax deductible. The donor will receive a contribution statement from Christ Church at the end of the year. 

Excess funds raised will be used for this trip only. We will not carry over excess funds. If you are unable to attend the trip, the funds will be used for the trip team members and/or community.

CCGF cannot advance you cash. You will not be able to request or use funds to pay for your passport, immunizations, Visa or any other expenses associated with your trip.


Plan to save 30%, raise 70% and praise the Lord for all provisions.

We strongly suggest that you mail letters, as opposed to just asking for support on social media. It is much more personal to send a letter. All letters should be followed up with a phone call. You can also set up a go fund me page and/or ask for support on social media.

What is the difference between fundraising and support raising?

Fundraising is simply raising money to cover the cost of your trip. Garage sales, Car washes, Dessert auctions, etc. are all fundraising examples. Support Raising is putting together a team of people who will partner with you in realizing the vision that God placed in your heart. It involves asking people to come along and partner in the journey.

Short-Term Team Roles

• Goers are those who serve on the team (you).

• Senders help mobilize/partner with the Goers by Finances and/or Prayer and/or Encouragement

• Host Receivers are in-country people who will serve alongside the team.

We can see in Scripture that God values both the Goer and the Sender. In Luke 8:1-3, we see that the ministry of Jesus and His disciples was financially supported by some of the women who had been touched by His teachings and became His followers. Likewise, Paul’s relationship with the church in Philippi also speaks volumes about the important roles of Goers and Senders. In Philippians 1:5, Paul thanks the church for their “partnership in the gospel.” In chapter 4:15-18, this partnership was evident

in their prayers and financial contributions. Paul was the “Goer,” and he considered the “Senders” in the church in Philippi partners in the work God was doing through him.

REMEMBER — God is able.

He is able to go before us (Deuteronomy 31:8)

He is able to give us good success

He is able to complete the good work that He has started in us (Philippians 1:6)

Support Letters and meetings

Take 5-10 minutes and list as many people as you can think of, your list should have 50 names. Think of friends, friends of friends, acquaintances- hair dresser, teachers, mentors, coaches, study groups, serving groups, etc. Your list is not complete until you have their phone numbers, addresses and e-mail addresses.

Use this list as a springboard to begin the process of prayerfully considering whom you should send letters to. You are not asking for money; rather, you are giving supporters the opportunity to partner in the work of the gospel. As you begin the process of writing letters, not all the letter recipients will have the same degree of familiarity with some of the Christian “jargon” that can often creep into these types of letters. Find words

that will clearly articulate how God is moving in your heart rather than words or expressions that will confuse your readers.


Plan to meet with 10 people that you sent letters to. Follow up all letters with a phone call. Tell them about your mission trip and ask them to pray for you and the team. Ask if they are able to support your tip. Be prepared to explain the donation process.

Here are some helpful support letter guidelines:

1)The letter sending process should begin with prayer. Praise God from the very beginning, to the very end of this season. Fear and anxiety will dilute a grateful heart.

2) The letter should be visually appealing. Make sure the letter is typed and properly formatted. If possible, try to include some photos of the place you will be visiting. Try to keep the letter limited in length. Ideally the letter should be no more than one page. People are busy. The longer the letter, the lesser the chance the receiver will actually read it. Mail it in a #10 envelope, be sure to have a return address and affix a stamp.

3) The letter should be personal. You’re sending these letters to people that you know and have relationship with. Don’t let the letter sound like a generic form letter. Write a letter that is warm, friendly and compelling. Let your passion shine through the letter so they can see why you are moved to participate. Always follow up with a phone call.

4) Be informative. Let the reader know: Where you’re going, When you’re going, What you’re doing. Specific financial needs and deadlines.

4) Be clear and specific on steps by which they can respond. How can they give?

Who do they send it to?

5) Get the letter proofread for grammar and readability. A good outline is as follows:


Paragraph #1 – Greeting and setting

Give people an update on your life and some of the things God has been doing in your life that has brought you to the place where you are now participating in this trip.

Paragraph #2 & 3 – Explanation of trip & ministry

Tell people where and when you’re going as well as what you’ll be doing. Try to paint

a picture of the place you’ll be serving and the ministry in which you’ll be engaging.

Paragraph #4 – Explanation of need, directions

Let people know clearly and specifically how they can support you (How much money

is needed? How can they pray?). Be sure to clearly outline how they can respond by going to https://www.ccgf.org/mission-trip-fundraising, to make give financial support.

Paragraph #5 – Wrap-up

Thank them for their involvement in your life and this opportunity. As you receive support (financial or a commitment to prayer) from Senders, be sure to send them a quick note thanking them for their participation. Once you return, be sure to send a follow-up letter clearly stating:

1) The activities your team was involved in (as a reminder)

2) The ways you saw God move.

3) The things God taught you through the experience.

4) Your appreciation for their involvement.

5) Consider including a small thank you gift. (Example: bookmark)

Useful FH website – http://fhteams.org/team/